Always use an agenda.
This is a good way to keep yourself and everyone else focused. If you start a meeting without an agenda, create one in the first five minutes. Working with the group, make a list of what needs to be covered and assign a time for each item.
When you stick to an agenda you will provide
leadership to help people in meetings stay on task. It helps you stay focused, too! Clearly
state the purpose of each agenda item. Don’t just list topics. Send the agenda out in advance so
people can be prepared when they get to the meeting.
Here’s a sample agenda with topics, purpose, facilitator and allotted time.
Share the role of facilitator, so everyone gets experience leading a meeting. Being meeting facilitator is a great learning experience. And that experience also will make attendees stay better focused when they are not facilitating.
TOPICS |
PURPOSE
|
FACILITATOR
|
ALLOTTED TIME |
Last
meeting minutes Review
& approve Julie
Moore 5
minutes
First quarter stats Dialogue - no decisions Jim Clooney 15 minutes
First quarter stats Dialogue - no decisions Jim Clooney 15 minutes
Move to new office Problem-solving - Mabel
Smith 45
minutes
How
can we keep up
quality
service?
Move to new office Decision-making Jane
Brown 15
minutes
Meeting
evaluation Dialogue Ken
Statler 5
minutes
More about Jack at www.JackPyle.com.
Share your experiences with meetings by commenting below. What have you found helpful to improve your meetings?
Share your experiences with meetings by commenting below. What have you found helpful to improve your meetings?
No comments:
Post a Comment